Just make sure you define appropriate ranges for the array and include arguments, so that the source array and Boolean array have the same width: In case your data is organized horizontally from left to right like shown in the screenshot below, the FILTER function will work nicely too. If you'd rather return nothing in this case, then supply an empty string ("") for the last argument: If no records match the specified criteria, the formula returns the value you put in the if_empty argument, "No results" in this example: It extracts the filtered records into the so-called spill range (E4:G7 in the screenshot below), beginning in the cell where the formula is entered: Unlike Excel's Filter feature, the function does not make any changes to the original data. F1, and use a cell reference instead of hardcoding the value directly in the formula: In practice, it's more convenient to input the criteria in a separate cell, e.g. To have it done, we supply the expression B2:B13="C" to the include argument, which will produce a required Boolean array, with TRUE corresponding to "C" values. Basic Excel FILTER formulaįor starters, let's discuss a couple of very simple cases just to gain more understanding how an Excel formula to filter data works.įrom the below data set, supposing you want to extract the records with a specific value in the Group, column, say group C. In Excel 2019, Excel 2016 and earlier versions, it is not supported. Currently the FILTER function is only available with Office 365 subscriptions. The syntax of the FILTER function is as follows: The result is an array of values that automatically spills into a range of cells, starting from the cell where you enter a formula. The function belongs to the category of Dynamic Arrays functions. The FILTER function in Excel is used to filter a range of data based on the criteria that you specify.
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How to limit the number of rows returned by FILTER function.How to FILTER only specific columns (adjacent or non-adjacent).Filter and aggregate (Sum, Average, Min, Max, etc.).Filter based on AND as well OR criteria.How to filter in Excel with formulas - examples.
Unlike them, Excel formulas recalculate automatically with each worksheet change, so you'll need to set up your filter just once! The introduction of the FILTER function in Excel 365 becomes a long-awaited alternative to the conventional features.
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Being fast and powerful, these methods have one significant drawback - they do not update automatically when your data changes, meaning you would have to clean up and filter again. How do you usually filter in Excel? For the most part, by using Auto Filter, and in more complex scenarios with Advanced Filter. Examples to filter duplicates, cells containing certain text, with multiple criteria, and more. In this quick lesson, you will learn how to filter in Excel dynamically with formulas.
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